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ANNUAL GENERAL MEETING

WILL BE HELD ON

Wednesday 16^th May 2012    6.30 p.m.

AT   Palm Court Hotel, Aberdeen

As we approach the AGM I ask you all to consider your part in the future of Basketball in Grampian – unfortunately it is not all about playing!! We need people in the background to do the planning and organisation so you can all play. We will be looking to appoint the following people to the Committee:-

Chair Person - MAIN DUTIES: Take responsibility for managing the executive committee and the affairs of the organization, creation and management of organization development plan, oversee and guide all decisions taken by the executive committee and sub committees, prepare and present the annual report, liaise with the secretary on the Agenda for each meeting and approve the minutes before they are circulated, be completely familiar with the constitution, competition rules, committee procedures and the NGB rules and regulations, ensure that each volunteer understands their job and their role within the organisation,liaise with the Treasurer to ensure that funds are spent properly and in the best interests of the organization.

Vice Chair – MAIN DUTIES – support the Chair with all of the above.

Secretary – MAIN DUTIES - Act as the main contact for all clubs and distribute information accordingly, Liase with the Chairperson to ensure that all tasks required to run the organisation efficiently are carried out.

Treasurer- MAIN DUTIES: Responsible for the club finances, Deal efficiently and effectively with all invoices and bills, Keep up to date records of all the financial transactions, Ensure that funds are spent properly, Issue receipts and record all money received Attend committee meetings and present the budget report, Prepare the end of year accounts to present to the auditors.

Fixtures Secretary - MAIN DUTIES: Supervise / oversee all clubs and competitions, Inform executive committee of any disciplinary issues and recommend courses of action, Provide both bimonthly and annual reports to executive committee and membership, Collate the results and upcoming fixtures then update website

Officials Rep - MAIN DUTIES: Coordinate contact information for all officials in the region, lead on disciplinary issues and follow disciplinary procedures, Coordinate officials development and training opportunities for clubs, Coordinate officials for events and competitions

Youth Rep – to assist the Regional Development Officer to run the RDL and Regional Squads

Please consider standing for one of the above positions as they need to be filled if we are to be able to provide Basketball next season.

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Could all teams please take note of the changes that have taken place regarding submitting scoresheets.

Scoresheets can still be scanned and emailed into ssheets@basketballgrampian.org, but the physical copy must now also be Steve Hill. See details on this in the Notify Results tab.